Do you know what the elements of a good board meeting are?
In this short clip from the Better Boards Conference, Brian Herd from CRH Law covers the elements of a good board meeting, how the minutes relate to the Agenda, what a basic Agenda should look like and how and why the Agenda should link to board member actions.
The elements of a good board meeting include:
Clear agenda: A well-organised agenda that outlines the topics to be discussed, the time allocated for each topic, and the desired outcome of each discussion point.
Preparation: Ensure that all board members have received the relevant documents, reports, and data well in advance, allowing them sufficient time to review and prepare.
Punctuality: Start and end the meeting on time, demonstrating respect for participants’ schedules and maintaining a professional atmosphere.
Effective chairperson: A skilled chairperson should lead the meeting, keeping discussions on track, managing time effectively, and ensuring that all voices are heard.
Engaging presentation: Presenters should be well-prepared and able to convey complex information in a clear and concise manner, facilitating understanding and informed decision-making.
Open and respectful dialogue: Encourage board members to express their opinions, ask questions, and engage in constructive debate, fostering a sense of collaboration and collective problem-solving.
Action-oriented outcomes: Clearly define action items, assign responsibilities, and establish deadlines to ensure that decisions made during the meeting are effectively implemented.
Minutes and follow-up: Accurate minutes should be taken during the meeting and distributed promptly afterwards, ensuring that all participants are informed of the outcomes and follow-up actions.
By incorporating these elements into your board meetings, you will create a productive and professional environment that promotes effective decision-making and strengthens the overall performance of your organisation.
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